Administrative Assistant (2 year Fixed Term Contract)

Our vision is of a world where no one is blind from avoidable causes and where visually impaired people participate equally in society. Each year, we improve the lives of millions of people in the poorest parts of the world. Sightsavers offers a great place to work.

Sightsavers is a highly respected international development organization working to eliminate avoidable blindness and promote equality of opportunity for disabled people.  We work with local partners in developing countries to tackle the main causes of avoidable blindness including cataract, and a group of diseases that have been coined ‘neglected tropical diseases’ such as river blindness and trachoma.  Sightsavers is expanding its office Annex to Abuja Federal Capital Territory Abuja (FCT) Nigeria and we are looking for highly motivated and skilled person to support the Abuja Office


The Administrative Assistant will be a member of the Sightsavers Nigeria Country Office and will report to the Nigeria Country Office Finance and Support Services Manager.  The Administrative Assistant would be responsible for the day-to-day administrative management and support services at the Nigeria Country Office (NCO) annex office Abuja FCT and also provide support for The Regional Institutional Funding Manager and Global Technical Lead- Eye Health.
 
Overall purpose and responsibilities:
 Management of the NCO annex office Abuja FCT

• Management of contract with landlord, security company, IT consultant, cleaning company and relevant suppliers and ensuring effective supervision of security staff
• Assist teams with all administrative aspects of external meetings including confirmations, registration and other materials required
• Assist the Admin Officer with follow up for accommodation and logistics support for staff on official mission to Abuja
• Overseeing the payment of utility bills; electricity, water and waste.
• Administers petty cash and ensure that all payments are duly authorized and supported with appropriate receipts and signatures
• Assist with processing vouchers for payment as appropriate
• Overseeing inventory and tracking of office supplies
• May be called upon to assist with special projects and assume responsibility for, administration activities under specific projects as required
• Undertake any other duties that may be required by the Country Director, Finance and Support Services Manager, Regional Institutional Funding Manager and Global Technical Lead for Eye Health (Africa) within the organizational policies and procedures
• Receive visitors into the office

 
 Person Specification:

1. National Diploma  or Higher tertiary qualification  from recognized institution in Administration/Management or   equivalent professional
2. At least 3-5 years’ working experience in administrative role

Closing Date: October 17, 2015

How to apply

To apply for this post, please download our application form and return the completed application form and equal opportunities form as two separate documents to jobs@sightsavers.org.
We’re an equal opportunities employer, and we particularly encourage qualified people living with a disability to apply.
We will be contacting shortlisted candidates for interview, shortly after the closing dates. We very much regret that in view of the large number of applications we receive, we are unable to respond if you are unsuccessful. I am sure that you will understand the need to concentrate resources towards our work.

Please attach APPLICATION and EQUAL OPPORTUNITIES form only. NO CV’s accepted